Company Description
Are you looking for a career in the marine services industry? Look no further than Smit Lamnalco! We're a leading provider of safe, reliable and customised marine services to Oil, Gas and LNG terminals as well as Port operations.
Our diverse fleet of approximately 160 modern vessels and over 2500 skilled crew and staff members serve customers worldwide. We specialise in providing marine support services tailored to the unique operational needs of our global customers in local markets.
At Smit Lamnalco, we're committed to maintaining international standards on safety and reliability to onshore and offshore operations in challenging environments. Our headquarters are located in Rotterdam, the Netherlands.
If you're interested in joining our team, we encourage you to visit our website at www.smitlamnalco.com to learn more about our company and available job opportunities. Thank you for considering Smit Lamnalco as your potential employer in the marine services industry!
Job Description
We are currently looking for the position Operation Support Officer (Administration).
As Operation Support Officer, you will coordinate administrative and operational support for vessel port calls, crew logistics, and office-related requirements; ensure compliance with company policies, local regulations, and reporting requirements and maintain efficient coordination with internal departments, vendors, and authorities. You will report to the Contract Operations Manager.
Responsibilities:
Operational Duties
Coordinate vessel port calls, crew and staff changes, and official visits (local and international).
Inform all relevant parties on planned logistics and ensure activities are aligned.
Coordinate with agents and crewing teams on port calls, flights, and itinerary adjustments; arrange gate passes as needed.
Maintain clear tracking of incoming and outgoing personnel and visitors.
Book accommodations and confirm adherence to vendor agreements.
Arrange ground transport and assist with airport meet-and-greet services.
Track crew schedules in collaboration with the crewing department.
Ensure visa and work permit compliance for all personnel through coordination with the local agent.
Review and process food orders from vessels using control tools and budget checks.
Maintain constructive relationships with clients, port, customs, and immigration authorities.
Manage local mobile phone/dongle contracts and distribution; and handle office stationery procurement and inventory.
Administrative Duties
Record vessel timesheets and ensure HR and crewing documentation aligns with local content reporting requirements.
Support the Contract Operations Manager in SHEQ, HR, financial, and insurance-related administration.
Maintain duty rosters and manage scheduling of third-party drivers.
Track work hours for local staff; and maintain structured and organized administrative records.
Generate and submit reports as required.
General Duties
Collaborate closely with the Operations – Logistic Officer and serve as backup support during absences.
Promote and contribute to workplace safety, including ABC Card reporting.
Ensure office and warehouse first aid kits are complete and valid.
Maintain positive engagement with the local community.
Qualifications
To be successful in this position you will recognize yourselves in the following:
Bachelor’s degree in Maritime Studies, Business Administration, or a related field.
3–5 years of relevant experience in administration or maritime operations.
Prior experience in maritime logistics or vessel coordination is preferred.
Familiarity with local compliance, visa, and port regulations, especially within the Guyanese context.
Strong problem-solving ability and proactive attitude.
Proficient in Microsoft Word and Excel.
Fluent in spoken and written English.
Additional Information
Employment conditions:
This is a great opportunity for an enthusiastic technical professional who is keen and eager to join an International Marine company. Smit Lamnalco offers a competitive Compensation & Benefit package.
Applications should be send via the link in the vacancy.
Smit Lamnalco is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, gender expression, age, status as an individual with disability or other applicable legally protected characteristics.
