Brandeis University seeks a highly organized, proactive, and discreet Senior Executive Administrator to the President to play a pivotal role in ensuring the seamless operation of the Office of the President. Reporting directly to the Director, President’s Office, Operations, and Administration, with a dotted-line report to the President, this position serves as the primary liaison for all internal and external stakeholders engaging with the President.
This is a high-visibility, high-impact role requiring exceptional judgment, communication, and organizational skills. The Senior Executive Administrator must be adept at managing competing priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality.
This position requires working on campus in Waltham.
Key Responsibilities
Executive Support & Calendar Management
- Serve as the gatekeeper and gateway for the President, managing access to their time while balancing institutional priorities.
- Oversee the President’s complex and dynamic calendar, ensuring strategic scheduling and seamless coordination.
- Greet visitors, answer calls, and manage the daily administrative flow of the President’s Office.
Travel & Event Coordination
- Plan and execute detailed travel itineraries, including logistical arrangements, briefings, and necessary documentation.
- Work closely with Institutional Advancement, Communications, and other stakeholders to ensure well-organized, impactful engagements.
- Support high-profile university events, donor engagements, and Commencement preparations.
Relationship & Communication Management
- Develop and maintain the President’s contact network, ensuring key relationships are nurtured and prioritized.
- Assist in managing the President’s email inbox, correspondence, and outreach efforts.
- Collaborate with the Assistant Secretary to the Board of Trustees on governance-related matters.
Administrative & Organizational Oversight
- Maintain the President’s filing systems (electronic and paper-based) for seamless information access.
- Process expense reports, budget documentation, and compliance reporting.
- Ensure a discreet and confidential handling of all sensitive matters.
Who You Are
You are a highly skilled executive administrator with a keen ability to anticipate needs, think strategically, and manage complex workflows. You thrive in a fast-moving environment, remain poised under pressure, and have a deep commitment to excellence and service.
Qualifications
- Bachelor’s degree (Business, Communications, or related field preferred)
- 5-8 years of experience in high-level executive support, preferably in a university, nonprofit, or mission-driven organization
- Mastery of Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills (multilingual skills are a plus!)
- Strong project management, time management, and organizational skills
- A proactive, forward-thinking mindset with the ability to problem-solve and prioritize effectively
- Unwavering commitment to confidentiality, discretion, and professionalism
Why Brandeis?
Brandeis University is a global leader in research and education, built on a foundation of academic excellence and social justice. This is an opportunity to work at the heart of the university, shaping the impact of leadership at the highest level.
Join Us
If you are a strategic thinker, master organizer, and diplomatic communicator ready to support executive leadership in a meaningful and impactful way, we invite you to apply!
Apply Today and be a key part of Brandeis University’s mission and vision.
Equal Opportunity Statement
Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class")
